Suspending, withdrawing or reducing the scope of certification
Scope
This document details the procedure to be followed when suspending, withdrawing or reducing the scope of certification issued to personnel and companies.
Management Responsibility
Suspension: CEO SAIW Certification
Withdrawal: Recommended by Scheme Committee with final decision by CEO SAIW Certification
Restitution: Recommended by Scheme Committee with final decision by CEO SAIW Certification
Suspension of Personnel Certification
Certification may be suspended on the authority of the CEO SAIW Certification pending an investigation into alleged misuse, incompetence, failure to resolve issues leading to suspension or lack of integrity.
In the event that it is necessary to suspend a certificate of competence, the CEO SAIW Certification will notify the Certification Records Office, and send letters of notification of suspension by recorded delivery to the certificate holder and his or her employer.. In this letter it will be specified that the certified person(s) has to refrain of using the certification for promotional purposes and/or use as reference to a certified status.
Cases of certificate suspension will be reported by the CEO SAIW Certification to the Scheme Committee at the next ordinary meeting.
Suspension of Company Certification
The certification body shall suspend certification of companies in cases where the client failed to meet certification requirements, see Appendix 12 Section 12.
While under suspension the management system certification is temporary invalid pending the outcome of a possible appeal.
Restitution of Certification
A suspended certificate may be restored to a valid condition by the CEO SAIW Certification on the authority of the Scheme Committee, after a review of evidence indicates that the reason for suspension no longer applies.
Withdrawal and Restitution of Certification
Certification may be withdrawn only on the authority of the Scheme Committee after a review of evidence or if the published conditions of validity are not satisfied.
SAIW Certification will not withdraw certification until a lack of competence, malpractice, falsification of certification, or failure to satisfy conditions of validity is proven beyond doubt by a formal enquiry, the results of which are to be made available to the Scheme Committee, the company, the certificate holder, the certificate holder’s employer and the complainant (if not included in the above). Certification will also be withdrawn or reduced in scope, in the event of failure to resolve issues that have resulted in the suspension, in the time specified by the SAIW Certification Scheme Committee.
Withdrawn certification may be reinstated only after demonstration of competence in a standard recertification examination for the certificate concerned. The Scheme Committee may optionally stipulate that this recertification examination or assessment not be attempted for a period of one year from the date of withdrawal of certification.
If successful in the recertification examination or assessment, the candidate or company will be issued a certificate for a cycle. If unsuccessful in the recertification examination or assessment and any allowable retest, the candidate or company will be considered an initial candidate/company for certification and new certificates will be issued only upon success in the full initial examinations/assessments.
Upon instruction to withdraw or cancel a certificate (which will take the form of an assigned action in the minutes of a meeting of the Scheme Committee), the CEO SAIW Certification will:
notify the SAIW Certification Records Office in writing, giving the certificate holder’s name, id number and certificate number(s) to be withdrawn;
publish the withdrawn certificate number(s) or company involved;
notify all approved examination centres of the name and id number of the certificate holder concerned, together with the number of the withdrawn certificate(s);
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- notify the IIW of the company concerned for updating of IIW website
- instruct examination centres of any specific action to be taken in the event that the certificate holder applies for examination.
- notify the certificate holder or certified company concerned in writing, and provide details of the appeals procedure.
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Records
- Records of NDT personnel certificate suspension or withdrawal will be retained for not less than ten years.
- Records for SAIW certified personnel certificate suspension or withdrawal will be retained for 1 year.
- Records for company certified suspension or withdrawal will be retained for 3 years.
